If you love planning every detail of your wedding but dread the idea of managing it all on the big day, day-of coordination might be the service for you. As an alternative wedding planner, I work with couples who want a celebration that’s uniquely them. Whether it’s breaking from tradition, embracing epic themes, or keeping things simple, low-key yet meaningful. Here’s why hiring someone like me is a game changer for stress-free weddings and can transform your wedding experience from chaotic to carefree.
What is Day-of Coordination?
Day-of coordination or the month of, is a service where a planner steps in during the final stages of your wedding planning, to manage all the logistics on your big day. Think of it as handing over the reins so you can both actually focus on enjoying the lead up to your day and your moment, without worrying about timelines, suppliers or any hiccups that may rise.
An alternative day-of coordinator goes beyond standard event management. They understand and embrace non-traditional elements, whether it’s a outdoor festival themed, a themed cosplay or a ceremony in the middle of the woods.
How Does It Work?
Here’s how I (or most day-of coordinators) step in to make your wedding day stress-free:
- Consultations Meetings (4–6 Weeks Before)
We meet to review your plans, contracts, and vision. I ensure that your alternative elements—like unique décor, DIY setups, or offbeat timelines—are fully accounted for. - Supplier Liaison
I communicate with all your suppliers, from the food trucks to the indie band you booked, to confirm arrival times, setup needs, and any special requests. - Your Timeline
Together, we craft a timeline tailored to your unique wedding structure—whether you’re having a morning ceremony or a twilight vow exchange. As an alternative planner, here I make sure you have time. Time for those extra shots you will treasure forever, that extra chat with you nan you will look back fondly on, those extra couple of minutes for your favourite song you want to dance to and alone time with your partner. - Surprises
If needed, I can help you pull off that surprise flash mob or singing waiters you’ve booked. Or even having your dog bring the rings up the ailisle. - On-The-Day Management
- Setup and Styling: I ensure your décor is arranged as envisioned, from thrifted centerpieces to custom signage.
- Guest Assistance: Need someone to direct guests to your beach ceremony? I’ve got it covered.
- Supplier Management: If the cake arrives late or the sound system glitches, I’ll handle it.
- Problem-Solving: From unexpected rain to missing glassware, I’m the go-to fixer.
- Wrap-Up
At the end of the night, I ensure your belongings (like gifts, keepsakes, or rented items) are packed up safely and that the venue is left rubbish free and in good shape.
Why It’s a Game-Changer
- Relieve the Pressure on you both and Family and Friends
Asking your wedding team to run the playlist or oversee supplier arrivals might seem easy enough, but it can create stress for them—and for you. Receiving all the phone calls on the lead up to the wedding and the morning of can create a very overwhelming experience. A coordinator ensures you and your loved ones are free to enjoy the day. - Focus on the Fun
The last thing you want is to be calling suppliers or fixing a generator, running out to get something forgotten when you should be soaking in every moment of your ceremony, reception, and loved ones. - Keep Your Alternative Vision Intact
Non-traditional weddings often involve unconventional details. A day-of coordinator makes sure your vision—whether it’s a steampunk reception or a taco-truck feast—comes to life without a hitch. - Handle the Unexpected
Every wedding has surprises. A day-of coordinator acts as your shield, resolving issues before they even reach you. - Peace of Mind
Knowing a professional has your back allows you to be present. Trust me, this makes all the difference.
Is It Worth It for Alternative Weddings?
Absolutely! Alternative weddings often require even more attention to detail because they deviate from traditional expectations. Whether you’re skipping a formal schedule or crafting an intricate themed experience, a day-of coordinator ensures your plans are executed flawlessly, while you enjoy the ride.
If you’re planning a wedding that’s anything but ordinary, consider hiring a day-of coordinator to be your behind-the-scenes superhero. You’ve spent months dreaming up a day that reflects your unique love story—let me help you live it to the fullest.
Curious about how day-of coordination can work for your wedding? Click here
Thanks for reading
x Jodie x